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Privacy Policy

Mitsui Fudosan Logistics REIT Management Co., Ltd. (the "Company") shall comply with the Act on the Protection of Personal Information and other applicable laws and regulations, and rules, and shall endeavor to handle carefully the personal information collected in the course of its asset management operations as the asset management company of Mitsui Fudosan Logistics Park Inc. (the "Investment Corporation") in accordance with the following policy:

1. Basic Policy Concerning the Handling of Personal Information

The Company believes personal information as a vital business asset and as an entity trusted by not only customers, clients and society as a whole, the proper handling of personal information is not only a legal requirement but also a social responsibility. In light of this, the Company promotes initiatives to protect personal information under the following basic framework: the

(1)  The Company shall not collect any personal information by wrongful means;
(2)  The Company shall only collect personal information which is necessary in the course of its business operations;
(3)  The Company shall not use any personal information or provide it to any third party beyond the scope of the purposes stated in the following section entitled "Purpose of Use of Personal Information" ("Purpose of Use"), unless otherwise required by laws and regulations;
(4)  The Company shall endeavor to manage personal information as accurately and as up-to-date to the extent necessary to achieve the Purpose of Use, and shall take strict security and control measures in order to prevent leakage, loss, damage of personal information as needed; and
(5)  The Company shall continuously monitor the methods for collecting and managing personal information, and from time to time shall review the protection measures of personal information when necessary.

2. Purposes for Use of Personal Information

The Company shall use personal information and retained personal data to properly perform asset management entrusted by the Investment Corporation and other operations related to/incidental to it. The Company shall use personal information to the extent of the following Purpose of Use, unless otherwise required by laws and regulations:

(1)  To allow unitholders to exercise their rights, and to carry out the Investment Corporation's obligations in accordance with the Act on Investment Trusts and Investment Corporations (the "Investment Trusts Act") and other applicable laws and regulations, and rules;
(2)  To manage information related to unitholders;
(3)  To assist the Investment Corporation in issuing investment units to be offered and investment corporation bonds;
(4)  To perform operations, including responding to inquiries of investment units to be offered and investment corporation bonds by the Investment Corporation by prospective purchasers or confirmation and response to requests of materials;
(5)  To conduct research, analysis and review related to the Company's asset operations entrusted by the Investment Corporation;
(6)  To perform operations related to the acquisition, transfer and leasing of property, as well as entrustment of property management for the Investment Corporation;
(7)  To perform operations related to IR activities and general administration for the Company; and
(8)  To perform any other operations incidental to or related to the operations stated in (1) through (7) above.

3. Collection of Personal Information

The Company shall collect personal information in appropriate manners to the extent necessary to achieve the Purpose of. When collecting personal information in writing directly from an individual (hereinafter the "Individual"), (i) the Company shall clearly state the Purpose of Use to the Individual in advance; and when collecting personal information in a way other than (i) above, (ii) the Company shall notify or disclose the Purpose of Use to the Individual in prompt and appropriate manners, except in cases where the Company has already disclosed the Purpose of Use in advance. However, paragraphs (i) and (ii) above do not apply to cases where any other treatment is permitted under the laws and regulations (including the Act on the Protection of Personal Information).

4. Provision or Disclosure of Personal Information to Third Parties

The Company shall not provide or disclose any personal information or retained personal data to any other third party, except in the following cases:

(1)  Where the Individual gives prior written consent;
(2)  Where the Company is required to provide or disclose the personal information or retained personal data by laws and regulations;
(3)  Where it is necessary for the purposes of protecting the life, body or property of an individual, and it is difficult to obtain the Individual's consent;
(4)  Where it is particularly necessary for the purposes of improving public health or promoting the sound growth of children, and it is difficult to obtain the Individual's consent;
(5)  Where it is necessary to cooperate with a national organ or local government or its delegate which performs affairs stipulated by laws and regulations, and obtaining the Individual's consent is likely to impede the performance of the affairs; or
(6)  It is otherwise required by laws and regulations (including the Act on the Protection of Personal Information).

5. Disclosure, Correction and Suspension of Use of Personal Information

The Company shall endeavor to manage personal information as accurately and as up-to-date to the extent necessary to achieve the Purpose of Use. When the Company receives a request from the Individual regarding retained personal data, upon confirmation of the identity of the Individual or the proxy, the Company shall take appropriate measures to the disclosure , alteration/addition/removal, and suspension of use/deletion (the "Disclosure, Alteration and Suspension of Use") of such personal data, in accordance with the applicable laws and regulations, and related rules. For details, please see Contact Information in Section 7 below.

6. Strict Management

The Company shall take strict security and control measures in order to protect retained personal data from leakage, loss, damage or any other security violation in accordance with the guidelines regarding the protection of personal information set forth by the Investment Trust Association, Japan.

7. Contact Information

For inquiries or complaints regarding personal information, requests for the Disclosure, Alteration and/or Termination of Use of retained personal data, or for any other inquiries, please contact the following:

Contact for Inquiries
Name: Finance Division
Mitsui Fudosan Logistics REIT Management Co., Ltd.
Tel: +81-3-6327-5160
Business hours: Monday to Friday, except public holidays, 9:00 a.m. to 5:00 p.m.

In addition, the Company is a member of the Investment Trust Association, Japan, an authorized personal information protection organization. Inquiries/complaints regarding its members' handling of personal information can be directed to the Association at the following:

Contact for Inquiries
Name: The Investment Trusts Association, Japan Investor Consultation Section
Tel: +81-3-5614-8440
Business hours: Monday to Friday, except public holidays, 9:00 a.m. to 11:30 a.m. and 12:30 p.m. to 5:00 p.m.

8. Review

The Company shall continue to review and improve the system, rules and regulations, security and control measures and other programs regarding the protection of personal information as needed.

Established on May 30, 2017

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